Festival Communication That Keeps Every Zone, Vendor, and Volunteer in Sync
Real-time updates for staff, vendors, and volunteers spread across every stage and gate — reach everyone in seconds, without an app to install or a contact list to keep updated.
A festival is too big for one group chat to cover
Multiple stages, dozens of vendors, and thousands of attendees means a single update rarely reaches everyone who needs it — or stays away from everyone who doesn’t.
The multi-stage schedule change
A headliner’s set gets pushed at Stage 2, but ushers over at Stage 1 don’t need to know about it — and gate volunteers definitely don’t need every stage’s set-time changes cluttering their phone.
The vendor no-show
A food vendor cancels last minute and their spot opens up. Operations and vendor coordination need to know right away — the thousands of attendees walking by don’t need to hear about it at all.
Not every zone needs the same alert
Security needs to know about a crowd issue at the north gate. Vendors need the ice delivery update. Volunteers at the info booth need tomorrow’s shift change. One blast to everyone means everyone reads what doesn’t apply to them.
Clearing the grounds when weather turns
Lightning in the area means clearing an outdoor field that spans multiple zones. Security, medical, and stage crews all need the same instruction at the same second — not staggered over a chain of radio calls.
Built around how a festival actually runs
Three simple steps keep staff, vendors, and volunteers synced across every stage and zone.
Create a group per zone or team
Set up a group per stage, gate, or function — security, vendors, volunteers, medical — however your festival is actually organized.
Everyone joins with one code
One QR code or link at check-in. No app download, no account, nothing for you to manage across thousands of people.
Segment updates by zone or role
Send a site-wide alert to everyone, or a vendor-only update to just your food trucks. You control who hears what.
The features that matter most at festival scale
Every feature here earns its place when you’re coordinating thousands of people — nothing extra to manage, nothing your team won’t use.
Segmented messaging
Staff, vendors, and volunteers each get exactly what applies to their zone or role — nothing more.
Zero-friction sign-in
Everyone scans a code and they’re in. No app to download, no account to create, no password to forget on a busy gate shift.
Privacy / no data collected
No accounts means no personal data piling up across thousands of attendees and volunteers once the festival wraps.
Festival questions, answered
Straight answers about how beepit works for organizers, vendors, and volunteers.
Can I message just my security team, not the whole festival?
Yes — group by zone, stage, or function and send only to that group.
Do vendors or volunteers need to create an account or download an app?
No — they scan a QR code at check-in and start receiving updates immediately, no signup required.
Can I send an alert to everyone across every stage at once?
Yes — send a single site-wide broadcast when something affects the whole festival, like a weather delay or evacuation.
What happens after the festival ends?
The event closes out at the end of your scheduling window — nothing lingers on like an old group chat does.
Can this handle a festival with thousands of attendees and volunteers?
Yes — groups scale with your event, so whether it’s 50 volunteers or 5,000 attendees, everyone still gets exactly the update meant for them.
No subscriptions, just festival day
Free for a basic event, $24.95 for a standard festival, or $195.95 for the full feature set — pay once per event, nothing recurring, nothing to cancel afterward. Compare all three tiers on the pricing page.