Convention Communication That Keeps Attendees, Exhibitors, and Staff in the Loop
Real-time updates for attendees, exhibitors, and staff spread across every session room and expo floor. Reach everyone in seconds, without a badge list to manage.
A convention runs on a schedule that never stops moving
Room changes, speaker swaps, and sponsor updates hit different people at different times, a single announcement rarely reaches everyone who needs it, right when they need it.
The room swap
A breakout session outgrows its room and moves to a bigger one twenty minutes before it starts. Attendees checking the printed program have no idea it moved.
The keynote runs long
The opening keynote runs fifteen minutes over, pushing every breakout session after it. Attendees need the new times immediately, not whenever they happen to check the app.
The exhibitor-only update
Booth setup hours change, or a loading dock closes early. That’s exhibitor business, not attendee business, easy for the update to get lost in an all-attendee blast, or never reach the vendors who need it.
The venue-wide alert
A fire alarm test, an early venue closure, or a canceled keynote collapsing the whole day’s schedule, sometimes every attendee, exhibitor, and staffer needs the same message at once, immediately.
Built around how a convention actually runs
Three simple steps keep attendees, exhibitors, and staff synced from badge pickup to closing keynote.
Create a group per session, team, or booth
Set up a group per track, session room, or exhibitor zone, however your convention is actually organized.
Everyone joins with one code
One QR code on the badge or program. No passwords, no forms, nothing for you to manage across thousands of attendees.
Segment updates by track, role, or zone
Send a schedule change to one track, an exhibitor-only note to the expo floor, or a venue-wide alert to everyone. You control who hears what.
The features that matter most at convention scale
Every feature here earns its place across a multi-day, multi-track event: nothing extra to manage, nothing your team won’t use.
Segmented messaging
Attendees, exhibitors, and staff each get exactly what applies to their track, zone, or role, nothing more.
Zero-friction sign-in
Everyone scans a code, grabs the app, and they’re in. No forms to fill out, no password to forget between sessions.
Privacy / no name or number needed
No sign-up means no names or phone numbers to collect at registration. Attendees scan the code and they’re in.
Your attendees get the app free
They download beepit, scan your event’s QR code, and they’re in. No sign-up, no password.
Convention questions, answered
Straight answers about how beepit works for organizers, exhibitors, and attendees.
Can I message just one track or session, not the whole convention?
Yes. Group by track, session room, or team and send only to that group.
Do attendees or exhibitors need to create an account or download an app?
No forms or passwords. They download the beepit app, scan the QR code at badge pickup, and start receiving updates immediately. Staff and exhibitor groups confirm with a one-time text code.
Can I send an alert to everyone across every track at once?
Yes. Send a single venue-wide broadcast when something affects the whole convention, like a schedule change or venue closure.
What happens after the convention ends?
The event closes out at the end of your event window. Nothing lingers on like an old group chat does.
Can this handle a multi-day convention with thousands of attendees?
No subscriptions, just convention days
Free for a basic event, $24.95 for a standard convention, or $195.95 for the full feature set. Pay once per event, nothing recurring, nothing to cancel afterward. Compare all three tiers on the pricing page.
