Concert Day Communication That Keeps Crew, Artists, and Venue Staff in Sync
Segmented, real-time updates for crew, artists, and venue staff, sent the moment plans change, with no contact list to maintain.
Show day doesn't wait for someone to notice a text
Set times shift, load-in runs late, and a hundred small changes need to reach the right people fast, not whoever happens to be checking their phone.
The set time shuffle
An opener cancels or a headliner runs long, and every set time after it moves. Crew and artists need the new schedule right away, not whenever they check the group chat.
The load-in delay
A truck gets stuck in traffic and load-in slides two hours. Stage crew, security, and venue staff all need to hear it at once, not through three separate phone calls.
Not everyone needs the same update
Security needs to know about a crowd issue. Artists need to know their set moved. Venue staff need the vendor update. One blast to everyone means everyone reads what doesn’t apply to them.
Beating the doors-open deadline
Weather closes the outdoor stage with an hour’s notice. Someone has to reach crew, artists, security, and the box office before doors open, and a phone tree doesn’t move fast enough.
Built around how a show day actually runs
Three simple steps keep crew, artists, and venue staff synced from load-in to last song.
Create a group per department
Set up a group per department (stage crew, artists, security, or venue staff), however your show is actually organized.
Everyone joins with one code
One QR code or link at load-in. No passwords, no forms, nothing for you to manage.
Segment updates by department
Send a schedule change to everyone, or a security-only alert to just your safety team. You control who hears what.
The features that matter most on show day
Every feature here earns its place on a live show: nothing extra to manage, nothing your crew won’t use.
Segmented messaging
Crew, artists, security, and venue staff each get exactly what applies to them, nothing more.
Zero-friction sign-in
Everyone scans a code, grabs the app, and they’re in. No forms to fill out, no password to forget before doors open.
Privacy / no name or number needed
No sign-up means no names or phone numbers to collect at the door. One less thing to worry about.
Your attendees get the app free
They download beepit, scan your event’s QR code, and they’re in. No sign-up, no password.
Concert questions, answered
Straight answers about how beepit works for promoters, crew, and venue staff.
Can I message just my security team, not everyone?
Yes. Group by department (crew, artists, security, venue staff) and send only to that group.
Do crew or artists need to create an account or download an app?
No forms or passwords. They download the beepit app, scan the QR code at load-in, and start receiving updates immediately. Crew groups confirm with a one-time text code, so your updates stay with your crew.
Can I send a change to everyone at once if I need to?
Yes. Send a single broadcast to every group at once when something affects the whole show, like a weather delay.
What happens after the show ends?
The event closes out at the end of your event window. Nothing lingers on like an old group chat does.
Is this better than a walkie or group text for a touring crew?
For fast-changing show days, yes, everyone gets exactly the update meant for them, with no channel to monitor and no message to miss.
No subscriptions, just show day
Free for a basic event, $24.95 for a standard show, or $195.95 for the full feature set. Pay once per event, nothing recurring, nothing to cancel afterward. Compare all three tiers on the pricing page.
